Job Title: Space Management Lead

Job Type: Full-time

Location: Washington, DC 20024, May be required to be on-site during weekends and after hours in the case of a related project emergency.

Compensation/Salary: $115,000 - $125,000

Authorization Status: Must be Authorized to Work in the U.S./U.S Citizenship 

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. 

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. 

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces. 
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. 
• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service. 

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match. 

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture, and encourage you to leap with confidence and apply--you may be exactly who we've been looking for

Aleto is an Equal Opportunity Employer.

What we are looking for 

Aleto Inc. seeks to hire a  Space Management Lead for our federal client to oversee a vast national portfolio and provide enterprise services such as budgeting, leasing, and project management. Constrained budgets and mission expansion force staff into multiple roles, limiting process improvements, training, and timely project delivery. Still, FMD’s DHS-leading initiatives have yielded a clean real property audit and a top-tier facilities management team. As a space management lead, you provide capital and real property expertise for the client overseeing leasing and owned portfolio projects from planning to completion, reviewing design compliance, collaborating with stakeholders, and ensuring efficient, cost-effective space solutions. This role is pending a proposal to be awarded. 

Interview Process

If you are selected for an interview, you’ll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status. 

If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client). 

Space Management Lead -Essential Job Duties  

Duties include the following.  Other duties may be assigned.

• Review documents, estimates, specs, and drawings appropriate to the leased and owned portfolios including: 
• Space Request Packages, SF-81, Reimbursable Work Authorizations (RWA), and Occupancy Agreements 
• Communicate and facilitate approvals through FMD program mission support. 
• Review architectural, electrical, mechanical, and plumbing drawings for compliance with:

The International Building Code (IBC), Our Client facilities guidelines, and Other federal, state, and local standards.

• Facilitate and communicate project information through the GSA Regional Managers, where necessary.
• Assist the Program Offices with identifying and translating mission requirements to space requirements. 
• Analyze processes, workflow, and operational concepts to determine facility requirements. 
• Streamline process to reduce bureaucracy.
• Analyze requests for new space and GSA proposals.
• Assess space requirements against space allocation criteria to include space utilization criteria.
• Develop project documentation and cost estimates for Program Offices.
• Prepare status reports for Program Offices and other data calls.
• Support and/or Track Prospectus Lease Development and/or submissions.
• Ensure documents meet the Customer's requirements.
• Review Prospectus Cost Estimates and information needed for GSA and/or OMB approval.
• Provide professional expertise to the Chief, FMD, Office of Asset and Facilities Management on:
• GSA space acquisition
• USACE construction program
• Co-Location
• Federal Real Property compliance
• Design and construction processes related to agency space allocations, requirements, and program/project implementation.

 Qualifications/Capabilities/Software Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Qualifications/Education/Experience:

• Five (5) years of experience managing programs/projects like the areas identified for this role.
• Five (5) years of supervisory experience.
• Five (5) years of experience with managing facility projects with specialized mission requirements
• Possess a bachelor’s degree from an accredited university in the field of either engineering, architecture, business, OR; 
• Possess a current Project Management Professional (PMP) certification, certified by the Project Management Institute (PMI) or equivalent institution, or Professional Engineer (PE) license or Architectural Registration (license). 

Required Knowledge and Skills:

• Skilled in the areas of facility space management.
• Possess deep experience in and knowledge of space management processes, procedures, and systems.
• Demonstrate a deep understanding of Federal Program missions and their corresponding facility requirements
• Have a track record of delivering complex, mission-enabling facility projects.
• Experience with planning, design, and construction
• Experience developing architectural, interior design, and engineering plans, specifications, and cost estimates.
• Experience developing space plans, furniture plans, 
• Experience assessing and managing space requests/requirements against space allocation and utilization 

Other:

• Highest level of integrity managing confidential information

Aleto’s Employee Expectations/Responsibilities 

• Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.
• Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture. 

Aleto’s Team Lead Position Responsibilities 

• Schedule weekly/bi-weekly 1:1 meetings with your Aleto direct report(s) where you will review day-to-day operations and deliverables and provide support as needed.
• Schedule monthly 1:1 meetings with your direct report(s) where you set aside the day-to-day operations discussions and review topics pertaining to the individual’s professional development. The team lead will review the progress around their goals and encourage them to take advantage of various educational programs and opportunities that align with their career interests. 
• Participate in Aleto’s Tri-Annual Performance Development Program. 
• Actively engage, contribute, and lead efforts in promoting Aleto’s culture.
• Attend and engage in Aleto’s Leadership Development program which includes meeting with leaders across the organization to learn about designated leadership topics and networking with your peers. 
• Partner with your team lead and HR (if necessary) to immediately address any concerns or issues surrounding the behavior or performance of your direct report should they arise. 
• Ensure accurate timekeeping for the team including the coordination of PTO coverage plans and approving leave requests
• Conduct candidate interviews if there is an open vacancy on the project 
• Provide operational updates to the Senior Strategic team 
• Facilitate new employee onboarding specific to project requirements which may include training newly hired staff

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship. 

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:  

• Medical, Vision and Dental Insurance:

Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans. 

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA depending on elected medical insurance coverage. Dependent Care FSAs are also available. 

• Disability Insurance: 

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage. 

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year. 

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan. The company will match 100% of the first 3% of the employee contribution, then match 50% of the next one-percent match of their contribution to the plan for a total of a 4% employer contribution.

• Professional Development 

After 6 months of employment with Aleto, employees are eligible to apply for education reimbursement under Aleto’s Education Reimbursement Program. The program offers up to $5,250 of reimbursement per year for job-related training to help employees stay updated on key skills and competencies related to the demands of their industry and professions.

Environment and Physical Conditions 

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance please contact us at [email protected]