Job Title: CAFM Specialist

Job Type: Full-Time 

Location: On-site at Client Site in Washington, D.C. 

Salary Range: $100,000-$110,000 DOE

Authorization Status: Must be Authorized to Work in the U.S.

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. 

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. 

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces. 
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. 
• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service. 

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match. 

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture, and encourage you to leap with confidence and apply--you may be exactly who we've been looking for

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws.

What we are looking for 

Aleto Inc. is seeking to hire a CAFM specialist to provide strategic guidance to federal government stakeholders to ensure the program's success and organizational vision by managing the space program using an IWMS, specifically the FM: Systems Employee and FM: Systems Workplace modules. 

This work will require interfacing directly with project managers and federal clients to track the use of federally owned and leased office spaces (including HQ facilities as well as regional offices). This work will require the tracking of building space utilization, vacancy rates, space usage by program areas, and the development of reports to support decision-making. In addition, the CAFM specialist will be maintaining up-to-date drawings, providing occupancy management, move management, and supporting the space reservation system. Operationally, the CAFM specialist will receive direction and work in support of the CAFM/IWMS administrator.  For administrative purposes, the CAFM specialist will report to the senior program manager.

Interview Process

If you are selected for an interview, you’ll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status. 

If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client). 

CAFM Specialist Essential Job Duties  

Duties include the following.  Other duties may be assigned.

• Track building space utilization, vacancy rates, and space usage by program areas.
• Maintain up-to-date drawings, provide occupancy management, and move management.
• Provide management of accountable and real property using FM: Systems Workplace.
• Import Human Resources data from personnel systems to acquire assigned government personnel.
• Import occupancy data from badging operations and security to determine usage.
• Validate space assignment information (to include contracted personnel) with various government offices.
• Support decision making concerning space modifications via accurate reports.
• Be proactive in responding to client needs and data calls, prioritizing work based on client expectations and changing requirements
• Work with project managers and other staff to ensure changes are reflected in drawings.
• Provide move management data, and receive move data to update records.
• Provide reports on a recurring basis to update leadership on space and facility usage. Updated floor plans should be reported periodically, and as needed (bi-weekly/monthly/quarterly/semi-annual/annual).
• Develop a periodic reporting and data visualization process and tool to assist the client in understanding the federal agency portfolio state. Lead the development and upkeep of executive dashboards aimed at data visualization and analysis for the client on space-related issues.
• Work with federal stakeholders to optimize processes related to leased and owned properties; manage work derived from rapid facilities transition related to pandemic consolidations and the Return To Workplace initiative; and seek technological solutions to facilities problems as appropriate.
• Own the "on-time, on-spec, on-budget, and high-quality" delivery of products to federal customers.
• Assist the agency in determining building and maintenance priorities, identifying those of significant scope, and putting in place quality control measures to ensure the successful execution of projects.
• Create standard operating procedures, training documents, and other relevant documentation for the position. Periodically inform internal team members of upcoming upgrades, updates, and their implications on process and deliverables, and brief the client’s staff as needed.
• Create accurate data and ensure the data is in a shared location.
• Assist the client and stakeholders with refining the FM: System and report data inaccuracies and report inaccuracies to the appropriate stakeholders
• Support all tasks related to space surveys and data collection (bi-weekly, monthly, quarterly, semi-annual/annually)
• Fulfill assigned tasks regarding day-to-day space assignments and space updates.

Qualifications/Capabilities/Software Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Education/Experience:

• A Bachelor's degree in a relevant field, such as Architecture or Design Technology, with a minimum of 5 years of experience
• U.S. Citizenship (requires a Public Trust credential) 

Technological Skills: 

• AutoCAD
• Microsoft Office Suite of applications, along with familiarity with Power BI
• Understanding of databases and data management
• Excellent time management, technical, and organizational skills

Required Knowledge and Skills:

• FM: Systems experience in space and HR modules

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employees’ well-being and total rewards package while practicing our core value of Stewardship. 

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:  

• Medical, Vision, and Dental Insurance:

Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans. 

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA, depending on elected medical insurance coverage. Dependent Care FSAs are also available. 

• Disability Insurance: 

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage. 

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year. 

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan. 

Environment and Physical Conditions 

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range, typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand, and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance, please contact us at [email protected]