Job Title: Senior Program Manager

Job Type: Full-time

Location: Washington, D.C. Some travel may be required. 

Compensation/Salary: $150,000 - $160,000.

Authorization Status: Must be Authorized to Work in the U.S./U.S Citizenship 

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. 

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. 

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces. 
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. 
• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service. 

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k). 

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws.

What we are looking for 

Aleto, Inc. is seeking a Senior Program Manager for our federal client who is tasked with identifying, analyzing, and making recommendations on properties that the Federal government should sell, with the final set of recommendations due by December 31, 2026. The Program Manager will be an essential team member in assisting the client with its mission. This is a unique opportunity to contribute to a critical government initiative to improve Federal real estate's efficiency and management.

Interview Process

If you are selected for an interview, you’ll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status. 

If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client). 

Senior Program Manager -Essential Job Duties  

Duties include the following.  Other duties may be assigned.

Property Identification & Analysis:

• Collaborate with contracted analytical staff to identify and analyze Federal properties that may be viable for sale. This will involve researching and sorting data, coordinating with brokers, and engaging with local real property professionals to evaluate potential sale candidates.

Stakeholder Engagement:

• Travel to various cities and regions across the U.S. to meet with brokers, property professionals, and other stakeholders. Establish broker round tables and collaborate with various real estate professionals to help identify and assess sale candidates.

Financial Feasibility Oversight:

• Oversee the financial analysis of identified properties. While extensive financial analysis will be conducted by contracted staff, the Program Manager must understand and review financial data and be able to communicate findings. The Manager will also work closely with the Executive Director to brief Board members regularly on the feasibility of property divestments.

Report Documentation:

• Ensure comprehensive documentation of all analyses, engagements, and interactions with stakeholders. In preparation for the Board's final recommendations to Congress, the Program Manager will compile and present all relevant data and insights in a final report.

Public and Stakeholder Meetings:

• Organize and facilitate public meetings and meetings with various stakeholders and communities of interest. Document the proceedings of these meetings to ensure transparency and accountability throughout the process.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Qualifications / Education / Experience:

• Must be eligible to obtain a Public Trust Security Clearance
• U.S. Citizenship required
• Master’s Degree in Architecture, Engineering, or Interior Design with 15+ years of overall experience; or Bachelor’s Degree in the same fields with 20+ years of experience
• 15+ years of senior-level experience managing the operations and maintenance of federal buildings over 1 million square feet
• 15+ years of supervisory experience
• A degree in Real Estate, Business Administration, Public Administration, or a related field is required; an advanced degree is preferred
• Minimum of 15-20 years of experience in Federal real estate management, acquisition, or disposal
• Proven expertise in program management and a strong understanding of the Federal real estate landscape
• Extensive experience with federal contracts and familiarity with Government contracting procedures
• Skilled in submitting proposals, defining scopes of work, and managing schedules and site contractors
• In-depth knowledge of federal facilities management, decision-making processes, and federal rules and policies
• Background in construction management is a plus
• Familiarity with BOMA, national building codes, life safety codes, and ADA compliance
• Industry certifications preferred
• Experience with government budgeting and financial systems is required
• Strong contract negotiation experience

Technological Skills:

• Proficient in Microsoft Office Suite
• Proficient in Microsoft Project
• Proficient in Google Workspace
• Experience with IWMS/CAFM/Space Management Applications
• Experience with AutoCAD
• Experience with accounting software

Required Knowledge and Skills:

• Exceptional written and verbal communication skills; comfortable presenting to clients and executives
• Ability to write clearly, edit for spelling and grammar, and adapt writing styles as needed
• Highly developed interpersonal and customer relationship management skills
• Professional demeanor with strong work ethic, discretion, and resourcefulness
• Ability to communicate effectively with diverse internal and external stakeholders
• Team-oriented, with the ability to initiate and follow through on independent tasks
• Strong ability to work in a fast-paced environment with excellent time management and prioritization skills
• Proficient in multi-tasking and adapting to shifting priorities
• Exceptional organizational skills and attention to detail
• Proven ability to meet deadlines while maintaining high-quality output
• Strong customer service, interpersonal, and negotiation skills
• Problem-solving skills with the ability to analyze situations, identify issues, and provide solutions
• Expertise in risk management, both financial and programmatic
• Exceptional analytical and quantitative skills with a strategic approach to data interpretation
• Strong ethical standards and sound judgment
• Decisive, with the ability to exercise independent judgment in high-pressure situations
• Ability to leverage organizational data in decision-making processes
• Skilled in delegation and team management
• Strong skills in negotiating, overseeing financial feasibility analyses, and conveying complex findings
• Familiarity with strategic planning, Federal regulations, historic preservation, and property disposal processes

Other Requirements:

• Highest level of integrity in managing confidential information
• Willingness and ability to travel domestically
• In-depth knowledge of federal property processes and legal frameworks
• Strong interpersonal skills with the ability to collaborate effectively with government agencies, contractors, and local professionals

Aleto’s Employee Expectations/Responsibilities 

• Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.
• Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture. 

Aleto’s Team Lead Position Responsibilities 

• Schedule weekly/bi-weekly 1:1 meetings with your Aleto direct report(s) where you will review day-to-day operations and deliverables and provide support as needed.
• Schedule monthly 1:1 meetings with your direct report(s) where you set aside the day-to-day operations discussions and review topics pertaining to the individual’s professional development. The team lead will review the progress around their goals and encourage them to take advantage of various educational programs and opportunities that align with their career interests. 
• Participate in Aleto’s Tri-Annual Performance Development Program. 
• Actively engage, contribute, and lead efforts in promoting Aleto’s culture.
• Attend and engage in Aleto’s Leadership Development program which includes meeting with leaders across the organization to learn about designated leadership topics and networking with your peers. 
• Partner with your team lead and HR (if necessary) to immediately address any concerns or issues surrounding the behavior or performance of your direct report should they arise. 
• Ensure accurate timekeeping for the team, including the coordination of PTO coverage plans, and approving leave requests
• Conduct candidate interviews if there is an open vacancy on the project 
• Provide operational updates to the Senior Strategic team 
• Facilitate the new employee onboarding specific to the project requirements, which may include training newly hired staff

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employees’ well-being and total rewards package while practicing our core value of Stewardship. 

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:  

• Medical, Vision and Dental Insurance:

Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans. 

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA, depending on elected medical insurance coverage. Dependent Care FSAs are also available. 

• Disability Insurance: 

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage. 

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year. 

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan.
 

Environment and Physical Conditions 

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance please contact us at [email protected]