Senior Program Manager
Location: Falls Church, VA or San Antonio, TX
Compensation/Salary: $140,000 - $150,000 per year
Authorization Status: U.S Citizenship
Clearance Requirements: Must be eligible to pass and maintain an Active HSPD-12 Public Trust Credential
About Aleto
Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.
We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.
We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.
Our Mission, Vision, and Purpose:
Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making.
Aleto is committed to helping federal agencies improve their workspaces.
Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible and high quality service.
We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.
We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).
Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.
What we are looking for
Aleto Inc. is seeking to hire a Senior Program Manager to develop plans to operationalize or implement strategic direction and oversee the development of the day-to-day tactical plans for the project or team to ensure projects are completed on time and to specifications.
Interview Process
If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform through Microsoft Teams. The entire interview process can average around 3 weeks from the time you are initially contacted to interview. After all candidates are interviewed, Aleto will notify you of your application status.
If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government background clearance process (depending on the client).
Visit our website at www.aletosolutions.com to learn more about Aleto, Inc.
Senior Program Manager’s Essential Job Duties
Duties include the following. Other duties may be assigned.
Delegates work and assignments to team members based on expertise, work experience, and time constraints. Acts as “air traffic controller” to assign tasks and clear obstacles for team members.
Recruits, interviews, hires, and trains new staff in the team.
Manages and oversees the daily workflow of the team.
Organizes and oversees the schedules and work of team staff.
Reports to Human Resources and Senior Management as needed on personnel matters.
Provides continuous constructive and timely performance feedback to team members and supervisors.
Handles team conflict resolution.
Supervises each contractor and subcontractor to ensure that work meets quality standards and adheres to specifications.
Organize daily activities based on the goals of the team.
Develop and report on sustainable goals for the team.
Evaluate and assess the programs’ strengths and weaknesses; develop corrective action plans to address the program’s weaknesses; monitor the portfolio of projects and oversee project managers to ensure goals are met and positive outcomes are achieved.
Meet with stakeholders to discuss program status and goals and provide necessary reporting to ensure active and clear communication.
Prepare monthly updates describing contract performance.
Responsible for providing constant updates on the entire facility portfolio to the agency senior management, and to that end will help develop a dashboard system for the client to help manage the portfolio of projects at the agency.
Ensure that the contract is managed in a manner that meets all contractual requirements.
Responsible for implementing quality control measures for work streams.
Assist the client in determining building and maintenance priorities, identify those that are of significant scope, and put in place quality control measures to ensure the successful execution of projects.
Advise, discuss, and inform agency facilities staff members of ongoing programs, including financial, operational, and timeliness aspects of projects.
Receive feedback from clients and use it to improve services and deliverables.
Qualifications/Capabilities/Software Knowledge
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Qualifications/Education/Experience:
Must have active HSPD-12 public trust credential or be able to obtain a public trust
U.S. Citizenship
A Bachelor’s Degree in Business, Architecture, Engineering, or Interior Design with 10+ years of overall experience; or an equivalent combination of relevant education and work experience is desired
7+ years of demonstrated senior-level experience in facilities operations and maintenance of federal buildings more significant than 1 million square feet is desired
5+ years of supervisory experience is required
In-depth experience working on federal contracts and familiarity with Government contracting procedures
Experience submitting written proposals, scopes of work, scheduling, and coordinating site contractors
Working knowledge of federal facilities management, facilities enterprise decision-making, and federal rules, policies, and practices related to federal facilities
Background in construction management desired
Working knowledge of BOMA, national building codes, life safety codes, ADA compliance
Industry designation preferred (NCIDQ, Registered Architect, Professional Engineer, PMP, etc.)
Experience with the government budget and financial system required
Contract negotiation experience
Technological Skills:
Expert in Microsoft Office (Excel, PowerPoint)
Proficient in Microsoft Project or equivalent critical path method scheduling software
Experience with ARCHIBUS FM preferred
Required Knowledge and Skills:
Proven ability to develop and maintain and positive team environment
Ability to mentor, train, and provide career path guidance to staff
Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel
Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs
Highly developed interpersonal and customer relationship management skills
Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality
Ability to work collaboratively in a team environment
Ability to initiate and follow through on work independently
Ability to work in a fast-paced environment
Excellent time management and prioritization skills
Ability to adapt to changing priorities
Excellent organizational skills and attention to detail
Ability to meet assigned deadlines
Excellent customer service, interpersonal, and negotiation skills
Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions
Exceptional quantitative and analytical skills
Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting
Strong ethics and sound judgment
Decisive, with the ability to exercise independent judgment
In-depth understanding of organizational data and its use in management decision-making
Ability to delegate effectively
Other:
Highest level of integrity managing confidential information
Aleto’s Employee Expectations/Responsibilities
Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.
Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.
Aleto’s Team Lead Position Responsibilities
Schedule weekly/bi-weekly 1:1 meetings with your Aleto direct report(s) where you will review day-to-day operations and deliverables and provide support as needed.
Schedule monthly 1:1 meetings with your direct report(s) where you set aside the day-to-day operations discussions and review topics pertaining to the individual’s professional development. The team lead will review the progress around their goals and encourage them to take advantage of various educational programs and opportunities that align with their career interests.
Participate in Aleto’s Bi-Annual Performance Development Program.
Actively engage, contribute, and lead efforts in promoting Aleto’s culture.
Attend and engage in Aleto’s Leadership Development program which includes meeting with leaders across the organization to learn about designated leadership topics and networking with your peers.
Partner with your team lead and HR (if necessary) to immediately address any concerns or issues surrounding the behavior or performance of your direct report should they arise.
Ensure accurate timekeeping for the team including the coordination of PTO coverage plans and approving leave requests
Conduct candidate interviews if there is an open vacancy on the project
Provide operational updates to the Senior Strategic team
Facilitate new employee onboarding specific to project requirements which may include training newly hired staff
What We Offer: Benefits and Perks
At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.
Pay Cycle
Paydays are on the 15th and the last day of the month.
Payment is on a two-week arrears basis (for example, time worked the 1st through 15th is paid on the last day of that month; time worked the 16th through the last day of the month is paid on the 15th of the following month).
Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:
Medical, Vision and Dental Insurance:
Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.
Aleto offers three medical plan options to employees. Aleto contributes 75% of the employee premium to the base medical plan and the option to “buy up” for the two additional plans.
Aleto contributes 75% of the employee premium for the visions and dental plans.
Pre-Tax Savings Accounts
The option to enroll in an HSA or FSA depending on elected medical insurance coverage.
Disability Insurance:
Company-paid short-term and long-term disability insurance.
Life Insurance:
Company-paid life insurance coverage.
Paid Time Off:
Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.
Retirement Plan:
Aleto offers full-time employees a 401(k) qualified retirement plan. Aleto matches 100% of the first 3% of the employee's contribution, then matches 50% of the next 2% match of the contribution to the plan totaling up to 4% employer contribution.
Environment and Physical Conditions
While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer. The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
If you have questions or need additional assistance please contact us at [email protected]